WCO Home
About WCOProducts and ServicesSupportOur Network (NOC)

Hints on writing style for Usenet

This document is one of the standard Usenet primers. It does not, however, reflect the opinions of West Coast Online or its staff.


Original-author: ofut@hubcap.clemson.edu (A. Jeff Offutt VI)
Comment: enhanced & edited until 5/93 by spaf@cs.purdue.edu (Gene Spafford)
Last-change: 24 Nov 1995 by netannounce@deshaw.com (Mark Moraes)
Changes-posted-to: news.misc,news.answers

I would like to take a moment to share some of my knowledge of writing
style.  If you read the suggestions below, remember: it's easy to agree
that they make sense but it's much harder to apply them.

References: 
 Cunningham and Pearsall, "How to Write For the World of Work"
 Strunk & White, "Elements of Style"

The above references are both excellent books.  Cunningham is a standard in
tech writing classes and won an award for the best tech writing book from
the Association for Teaching of Technical Writing.  I was lucky enough to
take a class from him as an undergraduate.  Strunk is a standard in college
composition classes.  Thanks to Columbia University, Academic Information
Systems, Project Bartleby, Strunk can be accessed on the World-Wide Web as:
	<http://www.columbia.edu/acis/bartleby/strunk/>

Other ideas here come from my own experience on the net and hints from
other people.

This is a "long article." The rest of it is simply a list of pointers.

               Writing style:

 * Make your writing easy to read.  Keep it simple.

 * Keep paragraphs short and sweet.  Keep sentences shorter and sweeter. 
   This means "concise," not cryptic.

 * White space is not wasted space -- it greatly improves clarity.
   A blank line only adds a byte to the article length, so don't be
   stingy if it will help make your meaning clearer.

 * Pick your words carefully.  Writing with precision is as important
   here as it is in any other kind of discourse.  Consider carefully
   whether what you have written can be misinterpreted, and whether
   that is something you wish to have happen.

 * People can only grasp about seven things at once.  This means ideas in a
   paragraph, major sections, etc..

 * Avoid abbreviations and acronyms, if possible, and define the ones
   you use.

 * There are several variations on any one sentence.  A passive, questioning
   or negative sentence takes longer to read.

 * "Cute" misspellings are difficult to read, especially if the reader
    is not fluent in the language involved.


               Net style:

 * Subtlety is not communicated well in written form - especially over a 
   computer.  Remember, most people who will read your posting do not
   know you.

 * The above applies to humor as well. (rec.humor, of course, not included.)
   Smileys :-), frowns :-(, winks ;-) can sometimes avoid confusion.

 * When being especially "flame-boyant", I find it helpful to go to the
   bathroom before actually sending.  Then, I often change the tone
   considerably. :-) Take a break before posting something in anger or that
   might hurt or anger others.

 * Subject lines should be used very carefully.  How much time have you
   wasted reading articles with a misleading subject line?  The "Subject:"
   header line can be edited in all the various posting programs
   (as can the "Distribution:", "Newsgroups:" and "Followup-To:" header
   lines).

 * References need to be made.  When you answer mail, you have the original
   message fresh in your mind.  When I receive your answer, I don't.

 * Do not include the entire article that you are replying to.  Cut down
   the part that you include to the absolute minimum needed to provide
   context to your reply.

 * It's *much* easier to read a mixture of upper and lower case letters.

 * Leaving out articles (such as "the," "a," "an," etc.) for "brevity"
   mangles the meaning of your sentences and takes longer to read. It saves
   you time at the expense of your reader.

 * Be careful of contextual meanings of words. For instance, I used "articles" 
   just now.  In the context of netnews, it has a different meaning than I 
   intended.

 * Make an effort to spell words correctly.  Obvious misspellings are
   jarring and distract the reader.  Every news posting program allows
   you to edit your article before posting, and most systems have some
   kind of spelling checker program that you can use on your article.

 * If your article goes over one screenful, use subheadings to organize it.
   Numbering your paragraphs is rarely helpful.

 * Just before you post your article, re-read it.  This will ensure that
   you actually wrote what you intended to write.

 * Remember - this is an international network.

 * Remember - your current or future employers may be reading your
   articles.  So might your spouse, neighbors, children, and others
   who will long-remember your gaffes.

Enough said.  

These suggestions are all easily supported by arguments and research.
There's a lot more to say, but....


Back to Usenet FAQ List


WCO Home About
WCOProducts and ServicesSupportOur Network (NOC)WCO Home